How to configure time profiles for the Bringme Smart Key and Lock? – Bringme HelpCenter

🔎Introduction

With time profiles, you can define how the Bringme Smart Keys behave with the Bringme Smart Locks and Bringme Smart Key Readers on specific week days and times. In this article when we refer to Bringme Smart Lock, it can be a Bringme Smart Cylinder or a Bringme Smart Keyreader.

There are two types of time profiles:

A fixed time profile is always identical on Bringme Smart Keys. If you later edit the time profile, it affects all Bringme Smart Keys within this profile, as the time profile schedule is only stored on the Bringme Smart Keys. You can use this type of time profile, for example, as a general time limitation for a group of people, such as maintenance personnel. If the working hours of maintenance personnel change, you only have to edit once the time profile, not each individual Bringme Smart Key, to make the change.
An editable time profile is not necessarily identical on all Bringme Smart Keys. When you create this type of a time profile, you define time restrictions that are suggested to the Bringme Smart Key, but which can be Bringme Smart Key-specifically edited. If you later edit the time profile, it does not affect the existing Bringme Smart Keys having this profile. However, the edited profile is suggested when adding the profile to a Bringme Smart Key. You can use this type of time profile, for example, for individual time limitations to a specific Bringme Smart Lock.
example
A company has a storage room, and employees should have more restricted access to the room than their general time profiles allow.
Instead of creating new fixed time profiles for each employee group for the storage room, you create one storage room-specific time profile that is editable. When you assign the time limitation to, for example, a maintenance person Bringme Smart Key, you select this profile and define the desired time limits, which apply to this room and Bringme Smart Key only.
You can use the same time profile for a cleaner, with different time limitations.

There are three time profile settings for Bringme Smart Locks:

Not time limited
If you select this option, the Bringme Smart Lock ignores all time profiles on Bringme Smart Keys. In other words, the Bringme Smart Keys function 24/7 even if they do have a time profile.
Apply all time profiles on a Bringme Smart Key
If you select this option, the Bringme Smart Lock applies all time profiles on Bringme Smart keys.
Apply selected time profiles
If you select this option, the Bringme Smart Lock only applies the selected time profiles on Bringme Smart Keys. If the selected time profiles do not match with the Bringme Smart Key time profiles, the Bringme Smart Key functions all the time.

Regardless of the Bringme Smart Lock setting, the Bringme Smart Lock always applies the Bringme Smart Key validity start and end dates and times.

⚙️Tools

Computer with management software installed
- Iloq 5 Series Manager can be downloaded here
Token for connecting to the PC

⚒️Spare parts

No spare parts are required

⌚Estimated time

30-60 minutes

📃Step-by-step guide

Step 1: Connect the token to your PC

Ensure the token is properly connected to your PC to begin the process.

Step 2: Start the Iloq management software on your computer

Open the management software.

Step 3: Log in with your administrator account and password

Use your credentials to access the administrative settings of the Bringme Smart Key products for this customer.

Step 4: Browse time profiles

Navigate to "Additional data" in the software
Select "Browse Time Profiles"
The time profiles are shown in the grid view. The columns are:
- Description: This column contains the description of the time profile.
- Time profile name: This column contains the name of the time profile.
- Estate: This column indicates the estate where the time profile belongs to.
- Zone: This column indicates the zone where the time profile belongs to.
- Type: This column contains the type of the time profile.

Step 5: Viewing the Time Profile Properties

To view more properties of a time profile, double-click the time profile.
You can view object data in two ways:
- Show sought-after situation
  Select this radio button to view object data as it will be, when all pending changes have been programmed for the object.
- Show the effective situation
  Select this radio button to view object data as it currently is.
Time profile-specific details are, by tabs:
- Basic information
  The Basic information tab contains the basic information on the selected time profile. The fields are:
  - Time profile name: This column contains the name of the time profile.
  - Estate: This column indicates the estate where the time profile belongs to.
  - Zone: This column indicates the zone where the time profile belongs to.
  - Type: This column contains the type of the time profile.
  - Description: This column contains the description of the time profile.
- Time limitation definitions: The Time limitation definitions tab contains information on the time limitations within the time profile.
- Locks using: The Locks using tab contains information on the locks that have the selected time profile. The columns are described in section Browsing Locks.
- Keys using: The Keys using tab contains information on the Bringme Smart keys that have the selected time profile. The columns are described in section Browsing Keys.
When done, press the Close button.

Step 6: Adding Time Profiles

Select Add time profile.
The Adding a time profile wizard is opened.
Select Add time profile.
Name the time profile.
Enter a description for the time profile.
- Select the time profile type (Fixed / Editable)
Select Next.
Define the time limitations
Select the week days and times when you want the time profile to allow access.
If you need to have different times on different week days, select Add to add a new week day definition.
A Bringme Smart Key can have several time profiles. A time profile consists of key time restrictions. A Bringme Smart Key can have a total of 23 key time restrictions within different time profiles. Restrictions are:
- Start date.
  Start date reserves one key time restriction. You can set the start date to the minute.
- End date.
  End date reserves one key time restriction. You can set the end date to the minute.
- Week clock.
  One week clock reserves one key time restriction. You can set the week clock to the quarter of an hour.
For example, if a Bringme Smart Key has a start date, an end date, and five week clocks, they reserve seven key time restrictions.
Select Next, A summary screen is shown.
Select Ready.

Step 7: Editing Time Profiles

Select "Browse Time Profiles"
Right click on the given time profile and select Edit
The Editing of time profile wizard is opened.
Select Edit time profile.
Edit the time profile name, if necessary.
Edit the time profile description, if necessary.
Click Next
Define the time limitations.
Select the week days and times when you want the time profile to allow access.
If you need to have different times on different week days, select Add to add a new week day definition.
Select Next.
A summary screen is shown.
Select Ready.

Step 8: Deleting Time Profiles

You cannot delete an object until you first remove all the connections that the object has (for example, you cannot delete a person with Bringme Smart Keys until you first remove the Bringme Smart Keys from that person).
Deleting an object does not delete events related to it, from the event log.
Select "Browse Time Profiles"
Select Edit > Editing mode to enable the editing mode.
Select the time profile you want to delete.
Right-click one of the selected time profiles and select Remove.
Alternatively, you can press the Del key.
A confirmation screen is shown.
Select OK.
Save your changes by clicking on Save.
Select Edit > Editing mode to disable the editing mode.
If you did not save your changes, the system asks whether you want to save the changes. Select Yes

Step 9: Editing the Key Time Limitations

Select Basic data > Browse keys.
Select the desired Bringme Smart Key.
Right-click to select Edit time limits.
The Edit key time profiles wizard is opened.
Select Edit key time profiles.
Define the Bringme Smart Key validity and time profiles. The options are:
- Start date: This value defines the start date and time for key validity, that is, the key starts to operate on this time.
- End date: This value defines the end date and time for key validity, that is, the key stops to operate on this time.
- Offline expiration time: The options are:
  - In use: Is Offline expiration time in use or not.
  - days / hours / minutes
    - In the case of a Key Fob:
      By default, a Key Fob is an offline device. In that regard, the offline expiration time is the validity time of the Key Fob.
      However, when a Key Fob obtains a server connection, the offline expiration time is reset. A Key Fob obtains a server connection remotely over-the-air by using the iLOQ FobApp application.
    - In the case of a Phone Key:
      When the phone loses connection to the mobile phone network, the offline expiration time starts to elapse. When this time has elapsed, the phone key is invalidated.
- Time profiles not in use: If you select this radio button, the key does not use any time profiles.
- Select time profiles for the key: If you select this radio button, the key uses time profiles. Select the desired time profile in the list on the left. You can manage the selection of time profiles with the arrow buttons as follows:
  - Click the Arrows right button to move all items to the selection list.
  - Click the Arrow right button to move the selected item(s) to the selection list.
  - Click the Arrow left button to remove the selected item(s) from the selection list.
  - Click the Arrows left button to remove all items from the selection list.
    
    If you have selected:
  - A fixed time profile, you can view its content in the area to the right.
  - An editable time profile, you can view and edit its content for this specific key, in the area to the right.
Select Next.
Select how to proceed:
- For the Phone key type:
  - Leave keys in planning state: Select Leave keys in planning state if you want to leave the key in the planning state, and program the key later.
  - Send keys: Select Send keys if you want to send the programming task to the phone.
- For the Key Fob or S5 key type:
- Leave key in planning state: Select Leave key in planning state if you want to leave the key in the planning state, and program the key later.
- Order key: Select Order key if you want to create the programming task, but execute it later, or remotely program the key through a phone.
- Order and program: Select Order and program if you want to create the programming task and execute it at once.
- Order, program and handover key: Select Order, program and handover key if you want to create the programming task, execute it at once for a key at hand, and handover the key.
Select Next.
A summary screen is shown.
Follow the wizard to end the procedure.