How to use the Bringme Invite Outlook button?

🔎 Introduction

The Bringme Invite Outlook button simplifies visitor pre-registration for companies using the Bringme Desk. While it is possible to invite visitors manually by adding invite@bringme.com to your invitations, the Outlook button provides additional flexibility and convenience.

📃 Answer

How to Use the Bringme Invite Outlook Button

1. Ensure the Bringme Invite add-in is installed in Outlook.

   • For personal installation, refer to this article.
   • For organisation-wide installation, refer to this article.

2. Create a new appointment in the Calendar section and open the add-in from the top bar of the appointment window (1).

3. Clicking the button will automatically add invite@bringme.com as an attendee (2).

4. An instructional text will be included in your invite, informing attendees that they will receive a second email with a QR code (3).

5. Customize the invite as needed:

   • Select the language in which the invite will be sent (4)
   • Choose whether the QR code grants access to all locations linked to your Bringme account or specify a particular location (5)

6. Once the appointment details are finalized, send the invite to all attendees.

Why Use the Outlook Button Instead of Adding invite@bringme.com Manually?

Using the Bringme Invite Outlook button offers several key benefits:

• Clear communication: The instructional text ensures visitors know to expect a second email, reducing the chance of it being overlooked or marked as spam.
• Language selection: The add-in lets you send the invite in your visitor’s preferred language, making them feel more welcome. When manually adding invite@bringme.com, the system defaults to the language of your account.
• Location control: If your Bringme account is linked to multiple locations, the add-in allows you to specify which location the QR code grants access to. Without the Outlook button, the QR code always defaults to your primary location, which cannot be changed manually.

By using the Bringme Invite Outlook button, you streamline visitor pre-registration, improve communication, and ensure a smoother check-in experience.