Why is a notification sent to all participants of a meeting when the visitor arrives?

🔎 Introduction

In the Bringme system, when a visitor arrives for a meeting, all participants of that meeting are automatically notified. This is designed to help ensure seamless communication and a smooth visitor experience, especially when multiple hosts or attendees are involved.

📃 Answer

All participants of the meeting receive a notification when the visitor arrives because:

• Improved Coordination: Every attendee is immediately informed that the visitor has arrived, allowing for better planning and time management.
• Flexibility: If the primary host is unavailable, other participants can step in to greet the visitor.
• Better Visitor Experience: The visitor doesn’t have to wait unnecessarily if one person is delayed, as any participant can respond and guide the visitor appropriately.

For more information about visitor notifications, see the related article: How do you know your visitor has arrived and has signed in at the Bringme Desk?