How to invite a visitor with the Bringme Desk?

🔎 Introduction

The Bringme Desk and Bringme Bell 2.0 allow visitors to be welcomed to your building automatically. The Bringme Bell manages building access, while the Bringme Desk ensures visitors are informed about security measures and notifies the host when their visitor arrives. To ensure a seamless experience, visitors must be preregistered by their host when the invitation is sent. This article explains what preregistration is and how it works.

📃 Answer

Preregistering a visitor means they receive a QR code along with their meeting invitation. They must scan this QR code at the Bringme Bell to enter the building and at the Bringme Desk to check in. While visitors can check in at the Bringme Desk without a QR code, they cannot access the building without one. Depending on your setup, the QR code is essential for a smooth check-in process.

How does preregistration work?

1. Send a meeting request via your email calendar and include invite@bringme.com in the attendee list.
   • Want to simplify this process? Use our Outlook add-in.
2. The visitor receives their standard calendar invite, plus a separate email containing their QR code and specific instructions for their visit.
   • This email is customized by your Bringme admin.
3. Upon arrival, the visitor scans their QR code at the Bringme Bell 2.0 and the Bringme Desk.
4. You will receive a notification in the Bringme app as soon as they check in, letting you know they are ready to be welcomed.

More information?

• Download the flyer

Having trouble with the preregistration? Check this article for common issues and their solution.